Administrative Policies

In accordance with Act 961 of 2001 the administration is seeking guidance from the Board of Trustees in development of capital project procedures and policies.

Capital Projects are defined as:

1. A project as defined by Ark. Code Ann. §22-9-101 which requires the services of an architect and/or engineer.

2. A project which requires substantial changes in the exterior facade of a structure.

3. Any new construction, real estate purchase, renovation or remodeling project, not covered in (1) or (2) above, that the President shall determine should be considered by the Board of Trustees.

All capital projects shall include a completed "Capital Project Proposal Form" that is submitted for consideration by the President, and if applicable, the Board of Trustees. The Board of Trustees review and approval is required on all capital projects where the total project cost exceeds $150,000.

The International Building Code (1999, as amended) and the National Fire Protection Association (NFPA) codes as applicable shall be the construction standards for capital projects.

The approval process for capital projects are:

* Project concept description developed.

* Initial estimate of project costs and potential funding sources shall be developed.

* Request authority to begin process to select design professionals in accordance with Ark. Code Ann. §19-4-1701 and §19-4-1717.

* Request authority to select appropriate delivery method: design-bid-build, or negotiated construction and design contract.

* President considers staff recommendations and submits his recommendation to the Board of Trustees.

* Board of Trustees considers the President's recommendations for project concepts, project delivery method and funding sources and either approves, rejects or modifies the request to meet their requirements.

* The Board of Trustees will consider and approve the issuance of any bond debt or loans necessary to fund capital projects.

* For projects with a total cost of less than $150,000, the Board of Trustees authorizes the President to hire design professionals, if necessary, to solicit bids and to make contract awards in accordance with law.

Comments and suggestions about Administrative Policies are appreciated.
Administrative Policy contents comments to: Susan Lilly, SusanL@uca.edu