Administrative Policies

Withdrawals and Refunds

For this policy, Monday through Friday classes are considered regular class days. The refund period starts on the first regular class day for each semester, term, or parts of a term less than 11 weeks in duration.

Fall and Spring Semesters

Students who officially withdraw from the university or make schedule adjustments before the sixth regular class day for the fall and spring semesters will receive a 100% reduction in the charges for registration and mandatory fees, if applicable.

Students who officially withdraw from the university or make schedule adjustments after the fifth regular class day but before 4:00 p.m. on the fifteenth-day of classes will receive a reduction in their charges for registration and fees as follows:

Withdrawals-Registration and mandatory fees, if applicable, will be reduced by 75% based on the difference between the hours of the original class enrollment and the modified class enrollment.

Schedule adjustments - Students may be entitled to a 75% reduction in registration and mandatory fees, if applicable, based on the difference in the hours of the original class enrollment and their modified class enrollment.

The Post Office box rent is not refundable

All Terms or Parts of a Term Less Than 11 Weeks in Duration

Students who officially withdraw from the university or make schedule adjustments before the third regular class day for all terms or parts of a term less than 11 weeks in duration, will receive a 100% reduction in the charge for registration and mandatory fees, if applicable.

Students who officially withdraw from the university or make schedule adjustments after the second regular class day but before 4:00 p.m. on the fifth day of classes will receive a refund as follows:

Withdrawals - Registration and mandatory fees, if applicable, will be reduced by 75% based on the difference between the hours of the original class enrollment and the modified class enrollment.

Schedule Adjustment - Students may be entitled to a 75% reduction in registration and mandatory fees, if applicable, of the difference in the hours of the original class enrollment and their modified class enrollment.

The Post Office box rent is not refundable.

To meet the requirements of the Higher Education Amendments of 1998, any student who is either attending or withdrawing from the university, and is in receipt of Title IV funds: i.e., Federal William D. Ford Direct loans, Federal Perkins loans, Federal Stafford loans, Federal PLUS loans, Federal Pell grants, Federal Supplemental Educational Opportunity grants, and Federal College Work Study will, when eligible, be entitled to refunds as prescribed under the federal regulations governing these funds.

All other students who withdraw from the university, or who drop classes during a semester, intersession, or a summer term, may receive a reduction in charges, if eligible, according to the current refund policy.

Room and board may be adjusted/refunded for all students on a weekly basis according to the provisions of the housing contract.

A student may appeal the refund reduction of charges made by the Student Accounts department to the Student Refund committee. The Student Refund committee will make a recommendation based on their review of the case to the vice president for financial services, who will consider the committee’s recommendation and provide a written decision to the student.

Comments and suggestions about Administrative Policies are appreciated.
Administrative Policy contents comments to: Susan Lilly, SusanL@uca.edu