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Banner

The IT Banner division performs database administration, provides support for Banner modules and the Luminus (URSA) portal as well as multiple add on systems that interface with Banner.

Services
Argos
Core
Internet Native Banner(INB)
Operational Data Store/Enterprise Data Warehouse (ODS)
Self-Service Banner
Workflow
Appwprx
Banner Modules
Banner System Support
Boss Cars
Database Management
EDW
Interfaces for 'add-on' systems
System User Accounts(Self-service, INB, URSA)
Surveying
Tivoli
URSA

Forms
Vendor Registration Form

Related Information
To access Banner Self-Service, login to URSA and click on the Self-Service tab.

To access the Internet Native Banner, login to URSA and click on the My Work tab.
Within the My Work tab select Internet Native Banner (PROD) from the quick links.
Faculty Printing Their Class Roster.

Frequently Asked Questions (FAQs)
How do I track progress of my requsition?

From the main menu, go to "Requistion Inquiry (FPIREQN)".
Type in the entire requisition number.
Click "Next Block".
- This screen will show you the approval status

*A check mark in the "Approved" field means the requisition has been approved and is ready to be turned into a purchase order.

*A check mark only in the "Complete" field means it has been completed by the requestor, but has not yet been approved by all approvers.

How do I check the remaining balance of my requisition balance on purchase orders and other encumbrances?

From the main menu, go to "(FGIENCD)".
Type in the encumbrance number (requisition or purchase order).
Click "Next Block".
In the field labeled "Balance" you will see the balance.
Click "Next Block" again.
- You will see a list of all transactions posted against that encumbrance.

How do I verify that P.O. was charged to the right FOAPAL?

From the main menu, go to "(FPIPURR)".
Type the P.O. number in the "Purchase Order" field.
Click "Next Block" five times to move to the Commodity/Accounting page.
- All financial information will show on this screen.
If there is more than one FOAPAL string, the screen will show something other than "1 of 1."
Press the DOWN ARROW to view additional records.

How do I know if and when a vendor has been paid?

If I know the PO or REG number:

From the main menu, go to the "Document Hiistory Form FOIDOCH".
Type either PO or REQ in the "Doc Type" field.
Press TAB, then type the PO or RGE number in the "Doc Code". field F8.
Click "Next Block".
If a check has been cut, the check number weill show in the "Check" block of the form.
If you want to see the details of the check, place your cursor on the check number and click on "Check Information" under Options.
- This takes you to the "Check Payment History form (FAICHKH)".
- You must enter 13 as the "Bank Code, then click "Next Block".
- All the check information show on your screen.

If I don't know the PO or REG number:

See "How do I fond a requistion number"
Once you find the requisition number, use the instructions above."

How can I find out what invoices were paid on a check?

From the main menu, to "Check Payment History Form(FAICHKH)".
Type 13 in the bank, and then click "Next Block".
- Our internal invoice number shows in the "Document Number" field.
- The vendor's invoice number shows in the "Vendor Invoice Code" field.

How do I view the remaining funds on specific accounts in my Organization (ORGN)?

From the main menu, go to the "FGIBDST".
Typein the current fiscal year. Tab to and complete the "Orgn" and "Accounts" fields.
Click "Next Block icon".
Use the scroll bar on the right or the UP and Down ARROW keys to srcoll through the list.
If you want to see the detail making up the balance in the account, put your cursor on that account line, select "Transaction Detail Information" under Options.

Setting up Argos.

If you notice a Warning bar at the top of the browser window.
If so, click on it, then click to install ActiveX Control. - Click Install
Enter your username and password.
Click the green plus signed. Enter Argos for the name and Click OK.
In the Server Address, enter argos.uca.edu.
Click Login.

How do I find my requisition number if I do not know it?

From the main menu, go to "Requistion Inquiry (FPIREQN)".
Click on the search Screen icon to the right of the "Requisition" filed to perform a search.
Click "Enter Query" or F7 on your keyboard.
If you know the requester's name, TAB to that field and enter it. (HINT: use wildcards.)
If you know the request date, TAB to that field and enter the date followed by a wildcard (%).
- You must enter the date in the following format: DD-MM-YYYY.
Once you entered your search criteria, click " Enter Query" or F8 on the keyboard.

Login to Self Serivce
Click the View Documents in the Fnance Menu
Click on Document Number
Execute Query

How do I track manually submitted P.O. change orders or close-out requests?

From the main menu, go to "(FGIENCD)".
Type the PO number in the "Encumbrance" field.
Click "Next Block".
The field labeled "Enc" will show you the encumbrance amount.
- This is a new amount after any change orders.
To see if a PO has been closed out, look in the field labeled "Balance".
- If it is closed, the amount will be 0.00

How do I find a vendor number?

To find a vendor number, click on the search icon after any "Vendor" field.
Select the "Entity Name/ID Search (FTIIDEN)".
TAB once to the "LAST NAME" field.
Type in the beginning part of the vendor name, followed bya wildcard(%).
(Be careful - the search is case sensitive!)
Click on the " Execute Query." icon or press F8.
If the vendor shows up, use your UP and DOWN ARROW keys to highlight their name.
Click the "Select icon to return the vendor number to your original form.
If the vendor does not show up, click on the " Enter Query " icon or F7 to perform another search.

*Make sure you type the name in mixed case
*You may also try to typein less of the name. Then, follow the directions again.

If an item has not been paid for, can I see when a check is scheduled to be cut?

From the main menu, to FOIDOCH.
Type in the document type (PO or REQ), press TAB then type the document number.
Click "Next Block".
- If an invoice has been entered, the number will show in the "Invoice" block.
- If no invoice number shows, an invoice has not been enetered by Accounts Payable and you cannot tell when a check will be cut.
Click "Next Block".
Select "Invoice Information" Under Options to go to the "Invoice Query Form (FAIINVE)".
If an invoice number is listed, place your cursor in the "Invoice" field.
Select "Invoice Information " under Options to go to the "Invoice Query (FAIINVE)."
Click "Next Block"
- The date the invoice was enetered into the system shows in the "Transaction Date field".
- The date the check will be cut shows in the "Payment Due" field.

How can I see a list of transactions that were processes against my ORGN during a specific month?

From the main menu, go to "(FAIINVE)".
Enter the FY (Fiscal Year) if different from the current FY and your organization nummber.
You can TAB to the "Acct"field and enter an account number if you want to information on a specific account.
Tab to the "Prd "(period) and ebter the number of the month you want to view.
(January = 01, February = 02, ect., December = 12).
Click the "Next Block"icon.
- You are in Query Mode
Click on the"Execute Query" icon or press F8.

How can I see a list of transactions that were processed against my Orgn during the fiscal year?

To See All Accounts

From the main menu, go to the "FGITRND".
Enter the chart(U) and the "Orgn" number.
To see all the transactions, click " Execute Query" icon or press "F8" on your keyboard.

WARNING: IF YOU DO THIS TOWARDS THE END OF THE FISCAL YEAR, THIS SEARCH MAY TAKE A LONG TIME AND COULD CAUSE YOUR BANNER PROGRAM TO FREEZE!

To See Specific Accounts

From the main menu, go to the "FGITRND".
Enter the chart(U) and the "Orgn" number and the specific "Acct" number.
Click on the "Next Block" icon, then click on the "Execute Query" icon or press F8.

NOTE: to get an accurate total, use your DOWN ARROW key to scroll to the bottom of the list.

How can I extract data?

Banner has the option to do data extracts. The feature has to be turned on for the form. Click on help then Extract. This is supposed to bring up a web browser and prompt to either open or save as an excel file. If the web browser just flashes, then follow the steps below in Internet Explorer to fix to problem.

Open Internet Explorer
Click on Tools
Click on Internet Options
Select the Security Tab
Click on Internet
Click on Custom Level...
Scroll down to the Downloads option
Under Downloads you shall see Automatic prompting for file downloads. Enable this option.

How do I see detailed information on an invoice?

From the main menu, go to the "Invoice Query Form (FAIINVE)".
Type the invoice number in the "Document" field, and click on
- The first screen will show your pertinent dates, the vendor invoice number, and the due cutting the check.
"Next Block".
- This screen shows you what items on the PO have been with this invoice.
  (You may need to use your UP and DOwn Arrow keys to scroll through the list of items.)
To see the accounting distributions, click "Next Block" then select "Accounting Distribution Information" under Options ."

How do I print my class roster?

Select “Self-Service” Tab
The computer will find many flash files, including “flash8b.ocx” or "flash9b.ocx.”
Click on:
1. Faculty or Faculty and Advisors
2. Enter Grades and Registration Overrides, View Class Lists and Student Information
Click on:
- Summary Class List
- Select Term, submit
- Select CRN from the drop down menu, submit
- CRN:
- Review List
- File-Print

UCA | 201 Donaghey Ave. | Conway, AR 72035 | (501) 450-5000

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