Student Life - The University of Central Arkansas
University of Central Arkansas · Student Life Department
How to Run An Effective Meeting
Before the Meeting
- Be clear on purpose and aims
- Create the agenda
- Schedule the meeting
- Ensure that agenda is posted and sent out
- Ensure that appropriate supporting information is circulated in time to be useful
- Ensure that room arrangements (including refreshments) are made
- Arrange for recorder (and supplies such as flip chart, markers, etc.)
During the Meeting
- Start meeting on time
- Ensure quorum (if required)
- Review agenda
- Keep discussion focused on agenda items
- Encourage full participation
- Help group come to decisions
- Summarize decisions
- Agree on action plan: point person and what needs to be done by whom by when
- Draft agenda for next meeting(s)
- Evaluate meeting
After the Meeting
- Ensure that minutes are produced and promptly distributed, including to guests.
- Ensure that agenda, minutes and meeting and supporting documents are kept together and archived as required.
- Check to ensure that action is taking place as agreed.
|
|
Saturday, May 17, 2008
