[1] Grades and Quality Points

At the end of each semester or summer term, instructors report the final grades of all students in their classes to the Office of the Registrar. The grade of a student in any course is determined by the quality of work, the regularity of attendance, and the thoroughness of preparation.

Grades are expressed as letters, with equivalents as follows:

Letter	Grade	GV*
A	Excellent	4
B	Good	3
C	Average	2
D	Passing	1
F	Failure	0
W	Withdrawn	N/A**
X	Deferred Credit	N/A**
WP	Withdrawn Passing	N/A**
WF	Withdrawn Failing	0
CR/NC	Credit/No Credit	N/A**

*GV = Grade Value
**N/A: Hours attempted where W, X, CR/NC, and WP are involved are not used in computing the grade point average.

Transitional Studies (UNIV 1300, 1301, 1330 and 1340) and Intensive English Program (IEP) courses are not used in computing the cumulative grade point average for earning any degree from the university.

All grades, once reported, remain a matter of permanent record. Any appeal or question concerning an assigned grade must be made within one calendar year of the time the grade was awarded, as outlined in the Student Handbook.

To obtain the qualitative index of a student's scholarship, the total number of grade points accumulated is divided by the total number of semester hours attempted to give the ratio known as the grade point average.

EXAMPLE: A student enrolls in four courses (fourteen credit hours) as follows:

Courses	CH*	Grade	CH x GV	GP**
WRITING 1310	3	A	(3 x 4)	12
HISTORY 2301	3	B	(3 x 3)	9
MATH 1591	5	C	(5 x 2)	10
HEALTH & PE	3	B	(3 x 3)	9
TOTAL	14			40
Semester GPA: 40 GP/14 CH = 2.86

* CH = Credit Hours
** GP = Grade Points

[2] Grade Forgiveness

A student may repeat in residence a maximum of four courses in which a D, F, or WF grade is earned. Both grades will remain on the permanent record, but only the second grade will be used to calculate the grade point average. This option may be used only once for each course in which a D, F, or WF was received. A student must accept, for purposes of grade forgiveness, the first four courses repeated. No course may be repeated for the purpose of grade forgiveness after a course for which it is a prerequisite has been passed. The grade forgiveness provision is applicable only to students who do not possess a baccalaureate degree.

[3] Grade Averaging

A student has the privilege of repeating a course in residence at UCA in an attempt to improve a grade previously made. All other grades earned previously in the course are used in computing the grade point average, while the grade earned the last time the course is taken is the grade that will be considered as the final grade. No course may be repeated for a grade after a course for which it is a prerequisite has been passed.

[4] Deferred Credit (Incomplete Grade)

The grade of X is given only if satisfactory completion of the remaining course requirements can result in a passing grade for that semester's work. An X grade is not computed in the grade point average. One calendar year is the maximum time allowed for removal of an X grade except in individual study courses and theses. If one year passes and the X has not been removed, the grade will be changed automatically to an F. An individual instructor may specify a shorter period for removal of an X. The instructor is required to state in writing the requirements for removing the grade of X at the time it is assigned. Failure of the student to meet these requirements may result in the X becoming an F. A student may not re-enroll in a course for which an X is in effect.

[5] Adjustments and Credentials Committee

When warranted by special circumstances, a student is entitled to petition the University Adjustments and Credentials Committee for relief of an unfair hardship brought about by academic regulations. The petition form, obtainable in the Office of the Dean of Undergraduate Studies, should be completed with the assistance of the student's advisor. Completed forms, containing all necessary signatures, should be submitted to the Office of the Dean of Undergraduate Studies.

[6] Transcripts

A university transcript is a complete and unabridged academic record, without deletions or omissions, prepared for the purpose of communicating information concerning a student. The university prepares and issues two categories of transcripts:

Official -- includes a statement of the student's status, the signature of an authorized official, and the legal seal of the university. An official transcript is sent directly from the university to an institution, agency, or individual upon receipt of a written request of the student. There is a nominal charge for an official transcript.

Unofficial -- presents a listing of courses for which the student enrolled. The academic achievement of the student is indicated in terms of a grade for each course. An unofficial transcript is made available to students for their personal use. It does not include an authorized signature or the official seal of the university. An unofficial transcript is not sent to other institutions, agencies, or individuals.

One official transcript of a student's record is furnished without charge upon receipt of a written request. A graduate receives two official transcripts free of charge with the diploma. There is a nominal charge for each additional copy. Transcripts may be released only after all financial obligations to the university are satisfied.

[7] Attendance

A student's official program is regarded as his obligation with the institution, full performance of which requires regular and punctual class attendance. A student is responsible for completing any missed work and for the dates and places of required course examinations. Attendance and tardiness are primarily a student-teacher-class relationship, but the university has a concern for the fulfillment of such obligations by the student. Absences that indicate negligence about class attendance may lead to cancellation of registration and a withdrawal grade of WF in the course. In flagrant cases the student may be suspended from the university. Individual instructors may assign a withdrawal grade of WF for non-attendance to any student, but must do so by the deadline date for a student to officially withdraw with a WP or WF specified in the academic calendar for the semester.

See also Change of Registration/Withdrawal from Courses or the University in this bulletin.

[8] Retention

Note: All standards with respect to retention are binding and are not, therefore, subject to appeal.

Maintenance of Standards. The university reserves the right to deny further attendance to a student who lacks the personal qualities, professional characteristics, or scholastic attainments essential for success. Such a student desiring to re-enroll will supply the university with evidence that the difficulties have been corrected.

In addition to the completion of prescribed courses, the student must meet established scholarship standards for continuation in the university.

A student is placed on academic probation whenever their semester grade point average is less than 2.0. A student will be removed from academic probation whenever their semester grade point average reaches or exceeds 2.0 and their cumulative grade point average is at least a 2.0.

A student on academic probation who does not achieve a 2.0 semester grade point average the semester following academic probation and does not meet the minimum cumulative average listed below will be academically suspended. The calculation of hours attempted will include grades A, B, C, D, F, and WF.

Semester Hours Attempted	Minimum Cumulative GPA
1 - 30	1.70
31 - 59	1.85
60 or more	2.00

A student on suspension from the University may apply for readmission under the Schedule of Readmission following academic suspension. Credit earned at another institution while on academic suspension will not transfer back to the university and will not count toward a degree at the university.

Schedule of Readmission Following Suspension

First Suspension: Students who are on first academic suspension may choose automatic readmission after one academic semester on suspension and approval of their Application for Readmission or they may petition for immediate conditional readmission through the UCAN (Unlocking College Academics Now) Program. If granted immediate readmission, the student is considered "on suspension with conditional enrollment." Contact Undergraduate Studies for more information.

Students placed on first academic suspension following the spring semester remain eligible for summer enrollment at the university. Academic performance during the summer will be considered in determining a student's cumulative grade point average which may affect a student's suspension status.

Students placed on first academic suspension following the fall semester will be eligible for summer enrollment at the university following the spring semester.

Second Suspension: Students who are on second suspension will be granted automatic readmission after one calendar year on suspension and approval of their Application for Readmission.

Third Suspension: Students on third suspension are subject to academic dismissal from the University for an indefinite period of time.

[9] Academic Clemency

Academic clemency is intended to provide a second chance to the student who, having left college after an unsuccessful experience, grows to appreciate education and, having been out of college for an extended period, seeks admission or readmission. The policy of academic clemency applies to all students meeting the conditions below.

[9.1] Eligibility

An individual must not have been enrolled in any institutions of college or university rank for a period of at least five years (60 months) immediately preceding enrollment or re-enrollment at the University of Central Arkansas.
An individual must be an undergraduate student seeking the initial undergraduate degree (associate or baccalaureate) from the university in order to be eligible for academic clemency consideration.

[9.2] Process

Application for academic clemency should be made at the time of conditional admission or readmission to the university. A conditionally admitted student who fails to meet the requirements for the granting of academic clemency will not be eligible to continue at the university.
Application for academic clemency will be made through the Office of the Registrar. The application will be reviewed and the appropriate decision rendered by the Office of the Registrar.
In order for academic clemency to be granted, a minimum 2.0 grade point average and a minimum of 12 semester credit hours must be earned within one calendar year from the date of enrollment or re-enrollment.

[9.3] Terms and Conditions

Under academic clemency an individual forfeits all grades and credits (including transfer) earned prior to the minimum period of non-enrollment, and such grades and credits will not be considered in any academic deliberations from that point forward at the university.
Courses on which academic clemency is granted will be recorded on the permanent academic record but will not be used in the computation of the cumulative grade point average. The notation academic clemency granted (date) will be placed on the permanent academic record to identify those courses excluded from computation in the cumulative grade point average.
In regard to financial aid history, state and federal regulations take precedence over the institutional policy of academic clemency.
In regard to athletic eligibility, all semesters/terms of attendance, including any of granted academic clemency, will be considered in the determination of athletic eligibility certification.
A declaration and granting of academic clemency may be exercised only once in an individual's academic career, and such declaration and granting is final and irreversible.
Policies related to academic clemency pertain to the University of Central Arkansas only and might not be honored by other institutions for admission to undergraduate programs, admission to graduate programs, or admission to professional programs.