FACULTY LED STUDY ABROAD PROPOSAL 2017

This application can be used to submit proposals for Faculty-Led Short-Term Study Abroad or Language Immersion Programs to take place during 2017.

Travel Warning Note: The safety and security of all participants are central to the planning and management of experience. Proposed destinations with an active U.S. Department of State Alert or Warning will not be accepted. Visit www.travel.state.gov to view specific country details. Should a travel warning or alert be issued from the State Department after the program is approved, the program will be cancelled.

All proposals with signed approvals must be submitted to the UCA Office of Study Abroad by March 1, 2016.
Program Title: *
Faculty Program Leader * First Last
Title and Department *
UCA ID Number *
Email *
Faculty Program Leader First Last
Title and Department
UCA ID Number
Email
Faculty Program Leader First Last
Title and Department
UCA ID Number
Email
Mobile or Home Phone * - (###) - ### ####
PROPOSED STUDY ABROAD COURSES

In this section, please provide Course Number and Course Name for each course proposed. The Faculty Program Director completing this form will be listed as the Instructor of Record for each course provided below.
Course Proposed #1 *

Provide course number and name for each course proposed.
Course Proposed #2 (if applicable)

Provide course number and name for each course proposed.
Course Proposed #3 (if applicable)

Provide course number and name for each course proposed.
Course Proposed #4 (if applicable)

Provide course number and name for each course proposed.
Course Proposed #5 (if applicable)

Provide course number and name for each course proposed.
Course Proposed #5 (if applicable)

Provide course number and name for each course proposed.
File Upload: Syllabus for each course proposed.

All syllabi can be included in one document for file upload function.
PROGRAM DESCRIPTION & ITINERARY

In this section, please provide (or upload) a summary of the study abroad program detailing objectives and benefits of offering proposed courses abroad.
Program Term * Spring 2017 May Intercession 2017 Summer 2017
Please view the UCA Academic Calendar for 2012/2013 dates.
Date of onsite class instruction (not required). / MM / DD YYYY
Date of onsite class instruction (not required). / MM / DD YYYY
Date of departure from Little Rock, AR. * / MM / DD YYYY
Date of departure from foreign location. * / MM / DD YYYY
ITINERARY: Leaders will be asked to provide an updated itinerary before departure. Please upload below if applicable.

The following details should be included in the itinerary: Where/how class meetings will be conducted. Number of hours per week that class will meet.
ITINERARY

Upload your itinerary. The following details should be included: Where/how class meetings will be conducted. Number of hours per week that class will meet.
TRAVEL ARRANGEMENTS & PROGRAM BUDGET

In this section, please provide (or upload) details for facilities, subcontracting agencies, program organizers, and/or all individuals proposed to provide services for this program if applicable. The budget templete can be found at: http://uca.edu/studyabroad/uca-faculty/.
File Upload: Program Budget
Student Program Fee $ . Dollars Cents
Per person.
Total estimate of extra costs not associated with program fee. $ . Dollars Cents
Per person.
Please provide details for extra anticipated costs. Please include an explanation for expenses such as meals not included in the program price, personal costs, transportation, etc.
Arrangements for group travel will be facilitated by:
Please check all that apply. Educational Tour Provider Travel Agency University Abroad
Provide contact information below for all organizations who will manage any of the group travel arrangements.
Organization #1 managing travel arrangements and/or on-site group logistics.

Details (including website and email address) for facilities, subcontracting agencies, program organizers, and all individuals proposed to provide services for this program.
Contact Name (Organization #1 representative assisting with program operations) First Last
Email Address
Web Site
Organization #2 managing travel arrangements and/or on-site group logistics.

Details (including website and email address) for facilities, subcontracting agencies, program organizers, and all individuals proposed to provide services for this program.
Contact Name (Organization #2 representative assisting with program operations) First Last
Email Address
Web Site
Organization #3 managing travel arrangements and/or on-site group logistics.

Details (including website and email address) for facilities, subcontracting agencies, program organizers, and all individuals proposed to provide services for this program.
Contact Name (Organization #3 representative assisting with program operations) First Last
Email Address
Web Site
File Upload: Tour Proposal
Notes/Special Accommodations:

This is where you will provide any special requirements that should be met by participants in addition to the UCA Study Abroad requirements. E.g. Major/minor field, GPA, Language Requirements,
PROGRAM GUIDELINES & RESPONSIBILITIES AGREEMENT
Please read carefully and confirm each clause within the agreement. Each faculty leader must upload a signed copy of this form.
COURSES & TERMS
Academic Departments, in collaboration with the Registrar’s Office and the UCA Office of Study Abroad, will coordinate the listing of courses in the official UCA course schedule according to regulations and will manage student enrollment in the appropriate courses. Most STSA programs will occur during May Intersession, Summer I, or Summer II. Some courses may be offered over Winter break or Spring break if appropriate course contact hour requirements can be met. If STSA classes carry over to the next academic term, the classes will be listed with the Registrar as “non-report classes”. All Summer session programs will be set up as 13-week summer term courses to offer students and faculty leaders ample time to complete assignments after returning home and to complete online grade reporting. A deadline for submission of grades by faculty will be established for each STSA course. All grades will be submitted by the faculty leader to the UCA Registrar upon completion of the program. Credit hours offered must meet contact hour requirements. If your study abroad program is a component of a fall or spring course, students will not earn additional academic credit while abroad.
PRE-DEPARTURE RESPONSIBILITIES
Faculty Leaders will schedule two mandatory orientation sessions and one mandatory online orientation facilitated by the Office of Study Abroad and directed toward program participants. One session will include a review of the travel itinerary, overview of course syllabi, requirements/assignments and how student performance will be evaluated. Additional sessions may be conducted online or in an informal, informational setting. Students may expect to complete some course assignments prior to or following the study tour as directed by the instructor. In addition, The Office of Study Abroad will conduct one orientation session for Faculty Leaders to review International Engagement’s policy on safety and security abroad and be provided with an Emergency Response-Health and Safety Manual.
DESTINATIONS
Faculty may choose destinations that align with the academic content of the STSA course. Health, safety and security are of the utmost concern for UCA. All sites must be carefully reviewed to ensure the health, safety and security of participants. Any proposed destination with an active US Department of State travel alert or travel warning is subject to denial or cancellation at any point up to and including the day of departure. If sites create safety or security hazards, alternate sites should be established. Please visit www.travel.state.gov to view specific country details.
CONTACT HOURS
A 3 credit hour study abroad program will require 45 contact hours and a 6 credit hour program will require 90 contact hours. Contact hours may include, but are not limited to, site visits and excursions relevant to the academic content of the course, scheduled group meetings and class sessions prior to, during or after the study abroad program or any lecture, all instruction or seminars moderated by the faculty leader. Participants must be enrolled in one or more of the approved courses to earn audit credit or a letter grade. All participants must be 18 years of age or older. Participants, including Faculty Leaders, over age 65 cannot be insured by the international travel medical policies and must show proof of medical insurance with international coverage for the duration of the program.
BUDGETING
Budget your time and expenses wisely. If multiple learning objectives can be accomplished in one city, this will keep program costs down. Utilizing partner institutions may alleviate the need to work with a vendor to design your program. Please review the included Program Budget Description for details on study abroad related costs. All proposed service providers/vendors must (1) make/accept group reservations in advance, (2) accept payment by credit card and wire transfer, (3) submit the UCA Vendor Authorization Form and W-8. Any activities that cannot be arranged in advance that will be a required part of the academic content of the STSA course MUST be included in the proposal. Faculty will submit a Program Budget with the STSA Proposal. Because there are many variables involved in forecasting exchange rates, fuel surcharges, taxes, flight costs, international insurance, seasonal rate fluctuations and group transportation, working with vendors and foreign universities in the preliminary planning phase is highly recommended to allow for ample time to promote the program. In order to finalize budgets and promote study abroad programs early, proposals must include contact information for vendors and/or university contacts who are willing to provide the cost estimate for the planning phase of the program and submit the UCA Vendor Registration Form and W-8. Assistance from Faculty Leaders will expedite this process. Considering the frequent exchange rate fluctuations, taxes and surcharges, a $150 fee will be factored in to the program cost for all participants. For a complete understanding of the Faculty Led program budget structure, utilize the template provided at http://uca.edu/studyabroad/uca-faculty/.
TRAVEL ITINERARIES:
The Office of Study Abroad provides support for faculty in planning STSA programs. University partners can assist in the design of your itinerary. In order to ensure that academic integrity is not compromised, faculty leaders will establish itineraries to meet course goals.
RECURRING PROGRAMS:
Programs that have been approved since 2012 may submit the Expedited Program Proposal Form. All new programs must submit the full proposal package. All proposals must honor the STSA deadline publicized by the Office of Study Abroad.
FACULTY LEADERSHIP:
While it is the preference of International Engagement for Faculty Leaders to remain with students for the duration of the program abroad, including times of international travel, we understand each program is different. Special requests and program designs will be taken into consideration.
FACULTY TRAVEL EXPENSES:
Faculty, including chairs, directors, and associate deans, teaching study abroad courses will be covered for travel expenses equal to per student travel costs (provided minimum enrollment targets are met). As STSA programs are 100% self-supporting, the cost associated with traveling faculty must be included in the student program charges. Lower faculty costs and limiting number of traveling faculty may lower the required participation in order for the program to be financially feasible. Only costs included for student participants will be included for faculty/staff leaders. Costs not included for student participants will be the responsibility of the faculty/staff. In addition, the supplemental fee required to offer faculty a private room may be charged to the Faculty Leader.
SALARY
International Engagement does not establish salaries, nor do student program fees cover salaries or per diem for Faculty Leaders. Rather, salaries are at the discretion of Academic Departments and the Office of the Provost.
STUDENT ENROLLMENT:
All students must complete the STSA Application Packet, collect their Faculty Leader’s signature of approval, provide a current passport and agree to the policies, guidelines and agreements set forth by the University of Central Arkansas and the Office of Study Abroad prior to being enrolled in a program.
STUDENT TRAVEL EXPENSES:
The Office of Study Abroad makes group travel arrangements; desired individual adjustments to travel for faculty and/or student participants (i.e. any adjustments not essential to or part of the study abroad course), and costs/payments associated with adjustments is the sole responsibility of the individual traveler. Itinerary details will be distributed to all leaders and participants within a timely manner after final registration deadline. Individuals will be provided contact information to make arrangements for any desired deviations if applicable. Students requiring disability support services should disclose information and requests to the Faculty Leader and the Office of Study Abroad as early as possible so that a reasonable effort can be made to accommodate each participant. Verification and support from the Office of Disability Support Services is required and those involved should understand that all countries have differing standards of health, safety and accommodation.
APPROVAL PROCESS:
Program proposals, along with program evaluations/budget estimates must have approval by my Department Chair(s) (or his/her designate) and College Dean(s) upon submission. Without these approvals, programs will not be considered. On or after the proposal deadline, all proposals will be reviewed by the Office of Study Abroad/International Engagement and forwarded to the Office of the Provost for review and approval.
INSTITUTIONAL ARRANGEMENT:
The University does not represent or act as an agent for, and cannot control the acts and omission of, any host institution, host family, transportation carrier, hotel, tour organizer or other provider of goods or services involved in the program. I understand that the University is not responsible for matters that are beyond its control. I hereby release the University from any injury, loss, damage, accident, delay or expense arising out of any such matters.
PROGRAM SUSTAINABILITY:
I understand that my proposed program must be totally self-supporting in terms of budget; this is based on target number of student participants, market costs and financial feasibility. I understand that it is the primary responsibility of the Faculty Leader to recruit students to participate in the Study Abroad Program.
MARKETING AND RECRUITMENT:
The Office of Study Abroad markets study abroad programs through posters and flyers, interest meetings and campus events for all programs. Faculty Leaders are responsible for: marketing the program within their academic department and website, at presentations and academic venues; participating in International Education Week events in November; maintaining a list of student interest for their program; collaborating with the Office of Study Abroad in terms of application process/payment procedures and deadlines; course creation and student registration; communication of expectations with program participants; as well as the timely submission of grades, receipts and travel expenses upon completion of the program.
SPOUSES AND CHILDREN
The UCA Office of Study Abroad provides logistical support for program participants; all arrangements made must be in the best interest of the students. The Office of Study Abroad does not arrange travel or accommodations for any individual that is not registered as a participant (see non-credit participation). All participants MUST be 18 years of age.
I have read the STSA Guidelines and Terms of Agreement before signing. No representations, statements or inducements, oral or written, apart from the foregoing written statement have been made. This Agreement shall be effective only if this proposal is accepted by the Academic Department Chairperson, College Dean, the Assistant Provost and Director of International Engagement and the Provost and Vice President for Academic Affairs at the University of Central Arkansas, and shall be governed by the laws of the State of Arkansas, which shall be the venue for any lawsuits or incident reports filed against the university as a result of this program.
FACULTY PROGRAM LEADER SIGNATURE (If there is more than one faculty leader, we will gather signatures if approved.)
First Last
Department Chair and Dean Approval Form

FACULTY LED STUDY ABROAD PROPOSAL 2017

FACULTY LED STUDY ABROAD PROPOSAL 2017

All proposals with signed approvals must be submitted to the UCA Office of Study Abroad by March 1, 2016.

PROPOSED STUDY ABROAD COURSES

PROGRAM DESCRIPTION & ITINERARY

TRAVEL ARRANGEMENTS & PROGRAM BUDGET

PROGRAM GUIDELINES & RESPONSIBILITIES AGREEMENT Please read carefully and confirm each clause within the agreement. Each faculty leader must upload a signed copy of this form.

PROGRAM GUIDELINES & RESPONSIBILITIES AGREEMENT
Please read carefully and confirm each clause within the agreement. Each faculty leader must upload a signed copy of this form.